Executive Secretary

Position Overview

DOUMMAR MEP Contractors is hiring an Executive Secretary to the Project Manager for a major construction project based in Yaoundé, Cameroon. This is a senior administrative role providing direct, high-trust support to the Project Manager on a large multidisciplinary MEP site. The successful candidate will be the PM's right hand on calendar, correspondence, document control, travel logistics, and confidential matters — keeping the project office running smoothly and professionally.

Key Responsibilities

• Manage the Project Manager's calendar, meetings, correspondence, and daily priorities
• Draft, format, and dispatch professional letters, memos, and meeting minutes in French and English
• Maintain the project's document control system: filing, version tracking, distribution, and archiving of technical and administrative documents
• Organise business travel: flight bookings, hotel reservations, visas, transport, and full travel itineraries for the PM and visiting staff
• Handle data entry into project trackers, registers, and internal systems with accuracy and discipline
• Coordinate incoming visitors, calls, and deliveries at the project office; act as first point of contact for clients, consultants, and suppliers
• Prepare expense reports, petty cash logs, and simple administrative reports for the PM
• Maintain strict confidentiality on sensitive project, commercial, and HR matters
• Support internal coordination with the Yaoundé site team and the DOUMMAR regional office

Required Qualifications

• Education: Bachelor's degree or equivalent diploma in Secretarial Studies, Office Management, Business Administration, or related field
• Experience: Minimum 10 years as an Executive Secretary, Personal Assistant, or Senior Administrative Officer
• Mandatory prior experience working in a multinational company operating in Cameroon
• Proven experience managing executive-level calendars, travel, and confidential correspondence
• Cameroonian national or holder of valid long-term work authorization for Cameroon

Technical Skills

• Advanced proficiency in Microsoft Office: Word, Excel, Outlook, PowerPoint (required)
• Document control and structured filing systems (required)
• Accurate high-volume data entry (required)
• Travel coordination: hotel and airline booking platforms, visa processes (required)
• Experience within an MEP, construction, or engineering firm (preferred, not required)
• Familiarity with basic project administration tools and trackers (preferred)

Personality Traits

• Highly presentable — polished, professional appearance and demeanour suitable for client, consultant, and executive interaction
• Discreet and trustworthy — handles confidential information with absolute integrity
• Proactive and anticipatory — stays one step ahead of the PM's needs rather than waiting for instructions
• Calm under pressure — composed and efficient in a fast-paced construction project environment
• Detail-oriented — takes pride in accuracy, tidiness, and follow-through
• Service-minded — positive attitude, responsive, and genuinely helpful to internal and external stakeholders
• Organised and structured — natural instinct for order, filing, and clean processes
• Diplomatic communicator — courteous, clear, and culturally aware in both French and English
• Reliable and punctual — consistent attendance and dependable execution
• Loyal and committed — long-term mindset; invested in the success of the project and the team

Location & Contract

• Location: Yaoundé, Cameroon — on-site at the project office
• Contract type: Local hire (Cameroon)
• Language requirements: Native-level French (written and spoken); working proficiency in English
• Presentation: The role is client- and consultant-facing; a highly professional and presentable demeanour is required

What We Offer

• Competitive local compensation package aligned with Cameroon market standards for a senior secretarial role
• Direct exposure to senior leadership and international project management
• Stable position on a flagship project
• Professional working environment within an international MEP group operating across Africa, Europe, and the Middle East